The base subscription
Sources: https://www.vagaro.com/pro/pricing and https://support.vagaro.com/hc/en-us/articles/22781768988187-Vagaro-Plans-Pricing-and-Premium-Features (checked Oct 28, 2026)
The pricing page shows $30.00/mo crossed down to $23.99/mo, labeled “Exclusive rate for the first 6 months,” with “Cancel anytime with no cancellation fees” and “Exclusions apply.” One calendar license is included. Each additional employee calendar is $10/mo. The support article says, “After paying for seven licenses, you can add new employees to your account at no additional charge.” The calculator on the pricing page goes Just Me, 2, 3, 4, 5, 6, 7+.
| Bookable calendars | At $30 list | During the $23.99 intro rate |
|---|---|---|
| 1 (just you) | $30/mo | $23.99/mo |
| 2 | $40/mo | $33.99/mo |
| 3 | $50/mo | $43.99/mo |
| 4 | $60/mo | $53.99/mo |
| 6 | $80/mo | $73.99/mo |
There’s a 30-day free trial. Each location is priced separately, based on the features you turn on there, and Vagaro says it doesn’t charge any extra multi-location fee.
Card processing rates (US)
Source: Vagaro Plans, Pricing, and Premium Features support article
| Swipe, dip, or tap | Keyed-in | Tap to Phone | Monthly | |
|---|---|---|---|---|
| Small Merchant (under $4,000/mo processed) | 2.6% + $0.10 | 3.5% + $0.19 | 2.6% + $0.16 | FANF + Mastercard location fees |
| Large Merchant (over $4,000/mo processed) | 2.29% + $0.19 | 3.5% + $0.19 | 2.29% + $0.25 | $10 + FANF + Mastercard location fees |
Fees come out before the money is deposited, and the Credit Card Deposits Report shows what was deducted. On a $90 service paid in person, the fee is $2.44 on the small-merchant rate and $2.25 on the large-merchant rate. Buy Now, Pay Later (powered by Affirm) costs 6% + 30¢ per transaction. The pricing page also promotes a free card reader when you sign up for Vagaro Merchant Services. It’s marked with an asterisk, so read those terms before you count on it.
Add-on prices
All US monthly prices from Vagaro’s support article. Note that Vagaro bills Email Marketing, Text Marketing, QuickBooks, Vagaro Drive, Payroll, Xero, and the Large Merchant plan “forward.” That means if you turn one off partway through, you still pay for that billing cycle.
| Add-on | What it does | US price |
|---|---|---|
| Forms | Consent forms, waivers, intake forms, e-signatures | $10/mo |
| Online Shopping Cart | Deposits and cancellation fees for online bookings; sell products, packages, memberships, and gift cards online | $10/mo |
| Vagaro MySite | Business website synced with your Vagaro settings | $20/mo |
| Check-In App | Client self check-in and booking | $10/mo |
| Vera Receptionist | AI replies to client messages, handing off to staff when needed | $10/mo |
| Live Stream | Stream appointments or classes (per license) | $10/mo |
| Vagaro Drive | Photo and file storage | From $10/mo |
| QuickBooks Online integration | Syncs transactions | $10/mo |
| Xero integration | Imports sales, taxes, refunds | $10/mo |
| Data Lake | Daily data access, Power BI template | $40/mo |
| APIs and webhooks | Connect external systems | From $10/mo |
| Vagaro Payroll | Direct deposit and time off | $34/mo + $5/mo per employee |
| Branded App | Your own app in the App Store and Google Play | $100/mo (limited time) + $100 one-time; +$10/mo per extra location |
| Vagaro Marketplace listing | Booking page plus listing on Vagaro, Google, and Apple Maps | Free in the US |
| Fill My Books | Vera promotes open slots on the Marketplace | Booking fee per booking |
Text and email credits
Text marketing is sold in monthly credit plans. These are the smaller US tiers:
| Text plan | Credits | Price | Extra credits |
|---|---|---|---|
| Small | 1,000 | $20/mo | $0.030 each |
| Medium | 2,000 | $30/mo | $0.023 each |
| Large | 4,000 | $50/mo | $0.019 each |
| X-Large | 10,000 | $120/mo | $0.018 each |
Email marketing includes 1,000 credits for free. Beyond that, plans run 5,000 for $10/mo, 7,500 for $20/mo, and 12,000 for $30/mo.
One-time services
Training, videos, workshops, and chat support are free. A one-on-one session with a Vagaro expert is $100. Optional design services: a custom MySite design for $299 (hosting not included), a Brand Package for $250, and a custom logo for $100.
What a typical salon pays
| Setup | Monthly software cost (list price) |
|---|---|
| Solo artist: base + Forms + Online Shopping Cart | $30 + $10 + $10 = $50 |
| 4-chair salon: 4 calendars + Forms + Online Shopping Cart + 1,000 texts | $60 + $10 + $10 + $20 = $100 |
| 4-chair salon above, plus payroll for 4 employees | $100 + $34 + $20 = $154 |
These are before card processing. During the intro period, take $6.01 off the base for the first 6 months.
Is Vagaro expensive?
For a solo provider, a base account with no add-ons is one of the cheaper paid options. Once you add forms, deposits, and texting, though, it ends up close to plans that bundle those features. Where it pulls ahead is larger teams (after seven paid licenses, more employees are free), rent collection for booth renters, and a free marketplace listing. Compare it with GlossGenius pricing, or see how it handles renters in best salon software for booth renters.
Sources
- Vagaro pricing page: https://www.vagaro.com/pro/pricing (checked Oct 28, 2026)
- Vagaro Plans, Pricing, and Premium Features: https://support.vagaro.com/hc/en-us/articles/22781768988187-Vagaro-Plans-Pricing-and-Premium-Features (checked Oct 28, 2026)